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Back  RFI # 1940: Policy Term Dates in 820

Formal vs. Informal Help Informal Formal

Submitter

Eric Meisenbach

Description

Referencing the Mortgagee Billing, Notification, and Payment ASC X12N 811/820 (004010X146 and 004010X308) guide and segments DTM*007 and DTM*036.

In the current invoice billing process (811), part of the required information on the payment advice (820) is policy number, due amount, term dates, etc.. On the 820, our expectation is this same information would be returned on the 820 as billed. However, there is no NOTE or COMMENT in the 820 that states specifically that the term dates must match what was sent on the 811.

Do you agree that the term dates on the payment advice file (820) must match the term dates from the 811? If so, would it be appropriate to add a COMMENT or NOTE to existing and future guides to include this as a requirement?

Submitter Assigned Keywords

P&C Billing Payment term dates 811 820 DTM mortgage

Response

The DTM*007 and DTM*036 are both required segments within the Remittance Advice Loop of Transaction 820, however the origin of these dates is not specified in the Implementation Guides referenced in the question. The Work Group believes that logically the data should match, but nothing states that the data must match.

Transaction 820 can be initiated by the mortgagee both as a response to an 811 or as an "add-on"/payer-initiated payment. The intent is that the data in the RMR loop of the 820, including the DTM*007 and DTM*036, should be derived from the bill, regardless of the source of the bill. For example:

820 payment or payment exception instruction responding to a bill sent via 811, should provide data for segments in the RMR loop based on data from the 811

820 payment or payment exception instruction responding to a bill sent via paper, should provide data for segments in the RMR loop based on data from the paper bill.

No bill at all, i.e. payer-initiated payment, should provide data for segments in the RMR loop based on data in their loan systems as obtained from the most recent communication from the carrier or policyholder

In a future version of the X12 standard and/or TR3 for Mortgagee Billing, Notification, and Payment, the Work Group will specify Usage Guidance in Section 1 and Segment Implementation Notes to better describe the intended usage and requirements for remittance scenarios.

Recommendation

Specific requirements for the use of these data elements would need to be agreed upon between trading partners.
Submission 6/4/2014
Status Date 11/7/2014
Status F - Final
Primary References
Document 004010X146
Section3.1
Page211
Set ID820
Table2
LoopRMR
Segment Position180
Segment IDDTM
Element Position01
Industry NamePolicy Effective Date